UNICEF works in some of the world’s toughest places to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every Child, everywhere, every day, to build a better world for everyone.
And we never give up!
For every Child, Hope!
Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.
UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs), and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilizers, communities and families, and of course, the children and adolescents themselves.
In Particular, UNICEF Will Work So That
- Every Child survives and thrives — being in good health, immunized, protected from polio, and accessing nutritious food.
- Every Child Learns.
- Every Child is protected from violence and exploitation and registered at birth.
- Every Child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.
To learn more about UNICEF’s work in Pakistan, please visit the country
website www.unicef.org/pakistan and videos on YouTube and Vimeo
Under the supervision and guidance of the Operations Officer (NOB); and overall technical supervision of the Administrative and Finance Manager (P4), the Senior Administrative & Finance Associate (SAFA-GS7) is responsible for executing a broad variety of standardized administrative and financial tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, processes and policies. In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the field office team in terms of responsiveness to client needs and quality of process execution.
To make a difference, you will be responsible for the following key results and major accountabilities:
Key End-Results Expected
Summary Of Key Functions/accountabilities
- Appropriate and consistent interpretation and application of administrative policy and procedures timely implemented to support operations at the country or sub-country levels.
- Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/ supervisor.
- Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on basic administrative
- procedures and requirements.
- Contributes to recommendations on the improvement of internal controls systems taking into account the prevailing conditions in the locality.
- Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required.
- Provides administrative support and services to sub-country (zone) offices and out postings, where applicable, including preparation and funding of service contracts, preparations of PGMs for all admin supplies and guidance on administrative procedures.
- The budget preparation and implementation are properly administered in the area of administrative management and services.
- Assists supervisor in preparing estimates on office premises, supplies and equipment requirements for budget preparation purposes. Assists zone offices in the establishment and maintenance of administrative services and the administrative budget.
- Operations of delivery of administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.
- Assists Chief Operations and/or Chief of Field offices in the establishment and maintenance security arrangements and related administrative services.
- Property management of administrative supplies assistance ensures, office equipment, vehicles and other properties is effectively maintained
- Supports management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board where applicable. Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. Assists supervisor in executing PSB recommendations approved by the Head of Office.
- Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards,
- All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.
- Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
- Contributes to the reviews of contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of goods and services. Proposes to supervisor any changes that may be required.
- Monitors payments against contractual obligations.
- Staff learning and development
- Develops training activities to ensure effective performance and efficiency in admin services management. Implements effective staff learning and development programme activities for capacity building. Contributes to workshops for staff’s competency building, staff learning and development, career development.
- Partnership, coordination and collaboration
- Support effective working relations with other agencies, local authorities and implementing partners on issues relating to administrative matters through information exchange, collaboration, and harmonization. Cooperates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
- Performs any other duties and responsibilities assigned as required.
To qualify as an advocate for every Child, you will have…
- Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset
- 7 years of relevant professional work experience with both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
- Work experience in emergency duty station .
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
- For every Child, you demonstrate…
UNICEF’s core values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).
Click here to learn more about UNICEF’s values and competencies.
The UNICEF competencies required for this post are
- Nurtures, Leads and Manages People (1)
- Demonstrates Self Awareness and Ethical Awareness (2)
- Works Collaboratively with others (2)
- Builds and Maintains Partnerships (2)
- Innovates and Embraces Change (2)
- Thinks and Acts Strategically (2)
- Drive to achieve impactful results (2)
- Manages ambiguity and complexity (2)
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
- Verified educational certificates/ HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process, candidates will be required to present HEC-attested degrees/certificates.
- UNICEF’s active commitment to diversity and inclusion is critical to delivering the best results for children. For this position, eligible and suitable female candidates will be prioritized.