UNICEF Vacancies – Fixed Term: Senior Supply Associate, GS-7, Quetta, Pakistan # 00013318

UNICEF


UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope!

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves. 

In Particular, UNICEF Will Work So That

  • Every child survives and thrives — being in good health, immunized, protected from polio and accessing nutritious food.
  • Every child learns.
  • Every child is protected from violence and exploitation and registered at birth.
  • Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF’s work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

The Senior Supply Associate performs highly skilled work on UNICEF supply chains and manages the supply requests required for the Quetta Field Office. The role reports to the Operations Officer in the Quetta Field Office, however there is technical oversight provided by the Contracts Specialist and Chief of Supply and Logistics based in Islamabad Country Office (herein referred to as ‘CO’).

To make a difference, the incumbent shall be responsible for following key strategic functions, accountabilities and related duties/tasks;

Planning

  • In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose and end-user verification/ monitoring of products and services.
  • Support supply and logistics emergency preparedness and response activities including establishment of Long-Term Arrangements (LTAs), Procurement and Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.

Procurement/contracting

  • Provide input to and advice on the annual supply plan. In collaboration with CO, conduct data review and analysis for category management and development of procurement strategies. In collaboration with CO, develop procurement management strategies and best practices which help to strengthen supply chain systems which significantly contributes to Programme results. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.
  • Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Identify opportunities to strengthen sustainability of supply chains.
  • In coordination with CO, ensure Long-Term Arrangements (LTAs) are available for required goods and services, and act on specific procurement requisitions as might be required. Generate LTA utilization report. Identify commodity and service categories requiring LTA based on annual throughputs.
  • In consultation with supervisor and CO, review and provide inputs on Terms of References for service contracting and specifications for goods. Review technical evaluations to ensure equal assessment of suppliers and that scores are commensurate with comments. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor. Organize bid openings and conduct technical and financial analysis of offers as might be required, as well as coordinate sample evaluations and supplier sites inspections. Conduct pre-bid meetings, clarifications and negotiations with suppliers and contractors. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work. Support potential suppliers to register through the United Nations Market Place platform (UNGM).
  • Prepare requests for award Prepare purchase orders and Institutional Services contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
  • Keep stakeholders/partners informed on the progress. Liaise with suppliers and contractors, ensuring timely follow-up on delivery schedules and coordinate quality assurance inspections. Implement appropriate vendor management practices e.g. supply performance reviews.
  • Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with contractual obligations esp. related to construction.
  • Facilitate resolution of conflicts or performance issues arising in cases of poor performance and/or non-compliance with contractual obligations.
  • Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.
  • Prepare procurement and supply reports (open SO, PR and Institutional Services Contracts), goods and services delivery reports. Contribute to data quality assurance and analysis of the procurement dashboard and provide inputs to reporting to management and programme colleagues on procurement status, timelines, trends and KPIs. Monitor expiry of contracts and take timely action for renewal and/or closure.
  • Perform other ad hoc tasks in related areas as required and provide back up support to colleagues in Islamabad and other field offices.

In-country Logistics

  • Provide logistics input to the supply plan, and different delivery mechanisms.
  • Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity.
  • Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and support contracting of such service providers including establishment of KPIs and performance monitoring mechanisms. Liaise closely with service providers to ensure smooth flow of supplies into the country and through in country logistics delivery modalities.

Warehousing And Inventory Management

  • Provide support to the warehousing operations and assessment of facilities, equipment and manpower as required. Propose corrective actions to CO and supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls).
  • In coordination with CO, maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
  • If requested by CO provide additional warehousing support in actions such as, the assessment of availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space, and supervision of receipt of consignments and dispatch of supplies.
  • Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.
  • Support Warehouse and Inventory assessments and capacity building of partners and counterparts.

Alternative Delivery Mechanisms

  • Support assessment of and collaboration with implementing partners including civil society, for establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
  • In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

Partnership, Coordination And Collaboration

  • Support effective working relations with other agencies, local authorities and implementing partners through information exchange, collaboration, and harmonization. Cooperates with other UN agency counterparts in the UN reform initiatives (including common LTAs, bulk procurement, etc.).
  • Support provincial emergency logistics coordination structures and ensure alignment of UNICEF supply contribution and technical assistance with processes, systems and principles established under the same.
  • Supporting in collaboration with CO in designing and delivering training, capacity building for external IPs (PCA partners, government counterparts, etc.) and internal stakeholders.

Other Duties/responsibilities

  • Provides practical input on implementation of guidelines in the area of supply and logistics, in close coordination with the supervisor and CO.
  • Supports supervisor and CO, and updates Field Office staff on supply and logistics policies, procedures rules and regulation. Implements the appropriate application and interpretation of S&L rules, regulations, policies and procedures.
  • Contributes to recommendations on the improvement of internal controls systems taking into account the prevailing conditions in the locality.
  • Keeps supervisor and CO abreast of potential problem areas, prepares reports on supply and logistics matters as required.
  • In collaboration with supervisor, CO, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows

To qualify as an advocate for every child you will have…

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, logistics, business administration, contract/commercial law, or another relevant technical field.
  • A minimum of 7 years of progressively responsible experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
  • Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS)

Competencies required for this post are Builds and maintains partnerships, Demonstrates self-awareness and ethical awareness, Drive to achieve results for impact, Innovates and embraces change, Manages ambiguity and complexity, Thinks and acts strategically, Works collaboratively with others.

View our competency framework at Competency Framework Brochure.pdf

Life at UNICEF

Working at UNICEF is highly rewarding. With attractive remuneration package encompassing competitive pay and benefits, a culture that helps staff thrive and diverse opportunities for personal and professional development, we aim to help you maintain a fulfilling life both at and outside the office.

We make sure you and your loved ones receive the resources and care that you need to thrive. Our contracts, benefits and wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

  • Tax exemption, family allowances, hardship benefits, 10 UN holidays and annual leave allowance, maternity, paternity, adoption leave, medical and dental insurance, pension etc.
  • Career support, staff wellbeing programme, breastfeeding policy, flexible work arrangements, childcare room, family support, policies & initiatives, security etc.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks

  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
  • Verified educational certificates/HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates.
  • UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.

Job Details:

Company: UNICEF

Job Type: Full Time

Job Location: Islamabad, Pakistan



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